The mode of education of doctoral students at the Doctoral School
Procedure
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Mode of education for doctoral students at the Doctoral School |
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| Activity name |
The applicant for the degree |
Discipline Council |
Document Template |
| 1. Appointment of supervisor(s). |
Submission of the application for the appointment of a supervisor or supervisors within one month from the commencement of education at the Doctoral School. The application must: - specify the proposed topic and concept of the dissertation, indicating the field and discipline of science; If the doctoral student does not submit the application within the specified time, the Discipline Council will appoint a supervisor or supervisors on its own initiative. |
Request for the appointment of an advisor |
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| 2. Adoption of a resolution on the appointment of a supervisor(s) | Adoption of a resolution taking into account that the Supervisor may be a person with at least a post-doctoral degree. The supervisor may be a person who does not meet the above-mentioned conditions and who is an employee of a foreign university or academic institution if the Discipline Council considers that this person has significant achievements in the academic disciplines to which the dissertation relates. A person may not become a supervisor if, within the last 5 years: 1) was the supervisor of 4 doctoral students who were removed from the doctoral list due to a negative mid-term assessment, or 2) supervised the preparation of a dissertation by at least 2 doctoral applicants who did not receive positive reviews. When adopting the resolution, consideration should be given to the candidate's academic activity, including the convergence of the research topic with the dissertation topic, the current number of doctoral students under the candidate's supervision and the candidate's lack of disciplinary record. | ||
| 3. Appointment of an assistant supervisor |
Submission of the application for the appointment of an assistant supervisor. The following must be attached to the application: - the supervisor's opinion supporting the candidate for assistant supervisor; |
Request for the appointment of an assistant advisor | |
| 4. Adoption of a resolution on the appointment of an assistant supervisor | Adoption of the resolution, taking into account that the assistant supervisor may be a person holding at least a doctoral degree | ||
| 5. Initiation of procedure for the award of a doctoral degree |
Submission of the application for the initiation of the procedure, specifying the field and discipline in which the applicant is seeking the doctoral degree. The following must be attached to the application: - the dissertation (3 hardbound copies for reviewers, 1 copy in any binding for the library, 1 unbound copy for the archive, and a PDF version sent via email), with abstracts in Polish and English as an integral part. (The doctoral dissertation may be a written work, including a scientific monograph, a collection of thematically related published articles; a hybrid format consisting partly of published manuscripts is also acceptable); |
Request to initiate proceedings for the conferment of a doctoral degree Template for the opinion of advisor(s) Consent to releasing the doctoral thesis in the reading room of the UG Library Declaration of conformity of the electronic version of the dissertation to the original |
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| 6. Notification to the Director of the Doctoral School of a degree applicant's application to initiate the procedure. | Notification to the Director of the Doctoral School of a degree applicant's application to initiate the procedure. | ||
| 7. Checking the dissertation in the Uniform Anti-plagiarism System (JSA) | The staff member operating the Discipline Council places the dissertation in the JSA system. The supervisor checks the dissertation using the JSA and approves the generated report (with a handwritten signature or qualified electronic signature). The promoter submits the report to the Disciplinary Office. | ||
| 8. Opinion on the application | The Chairman of the Council appoints a team of three persons with a professorial or post-doctoral degree for whom UG is the primary place of work and who have made statements in the discipline of at least 0.5. The team verifies that the requirements are met. | ||
| 9. Verification of learning outcomes for qualifications at PRK level 8 | The above-appointed team carries out the verification of the educational outcomes according to the rules specified in the Appendix to the 'Procedure for the award of the doctoral degree at UG'. Verification of PRK8 is based on the completion of the educational programme in the Doctoral School. | ||
| 10. Informing the Council of the team's opinion. | The team draws up and signs the verification report. The report is drawn up to indicate in particular who, when, where and what verification activities have been carried out and whether the applicant for the award of a doctoral degree in the extramural mode has achieved the educational outcomes indicated in the table set out in § 1 of the Appendix to the Procedure for the Award of a Doctoral Degree at UG. |
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| 11. Resolution on the initiation of the procedure for the award of a doctoral degree | The Council adopts a resolution to initiate the procedure for the award of the doctoral degree, or the Council adopts a resolution to refuse to initiate the procedure with justification if the said resolution is not adopted. | ||
| 12. Appointment of reviewers | The Discipline Council appoints three reviewers from among persons who are not employees of UG and the university or other unit whose employee is the applicant for the doctoral degree, with the proviso that the reviewer may be a person holding at least a post-doctoral degree or a person who does not meet this requirement, who is an employee of a foreign university or scientific institution if the Council considers that the person has significant achievements in the academic disciplines to which the dissertation relates. The review process takes two months. The review may contain proposals for supplementing or improving the dissertation, which are communicated to the candidate and the supervisor by the discipline council of the doctoral programme. The candidate submits the completed or revised dissertation to the discipline council conducting the doctoral dissertation, which refers it to the same reviewers for reassessment. Reviewers submit a review of the completed or revised dissertation to the discipline council conducting the doctoral dissertation within one month of receiving the request for the review. The review contains an unambiguous, either positive or negative, assessment conclusion; where the dissertation is part of a collective work, the review contains an assessment of the individual contribution of the applicant for the degree to that work. | Request for the appointment of reviewers | |
| 13. Doctoral examination | An applicant for a doctoral degree takes an examination in an academic discipline before an examination board. | The Discipline Council appoints an examination board before which the applicant for the award of the doctoral degree takes a doctoral examination in the academic discipline. The board consists of at least three members of the Discipline Council. At the request of the applicant for the award of the doctoral degree that has failed the examination, the Discipline Council may allow the applicant to retake the examination, but not earlier than after three months and not more than once. | Exam report template |
| 14. Appointment of the doctoral committee | The Council appoints a committee of at least seven members of UG academic staff with a title of professor or a postdoctoral degree, for whom UG is the primary place of work and who have made a declaration that they represent at least 0.5 academic disciplines; three dissertation reviewers, a supervisor or supervisors. The doctoral committee consists of members of the examination board. | ||
| 15. Admission to the dissertation defence | After obtaining positive reviews from at least 2 reviewers and passing the examination in the discipline, the Discipline Council passes a resolution on acceptance and admission to the public defence. The resolution sets the day and place of the defence. Otherwise, the Council adopts a resolution on the refusal of admission to the defence with justification. | ||
| 16. Making information available in BIP and POL-on | The dissertation, including its abstract and reviews, is made available in the BIP and the POL-on system. Information on the date, place and manner of the defence is made available in the BIP. The dissertation, including the abstract, is also submitted to the UG repository. Not later than 30 days before the date set for the defence of the doctoral dissertation, the doctoral institution makes the dissertation, including the abstract and the reviews, available on the subject's website in the BIP. The documents, once made available, are posted in the POL-on system and the BIP. Information on the date and place of the defence is forwarded to other units no later than 7 days before the defence. | ||
| 17. Dissertation defence | The dissertation defence is attended by no less than half of the members of the doctoral committee, including the supervisor and at least one reviewer. The meeting of the doctoral committee may also be attended by an assistant supervisor without voting rights. | ||
| 18. Resolution on the acceptance of defence | The doctoral committee, in a closed session after the defence, adopts a resolution on the acceptance of the defence of the dissertation and prepares a draft resolution on the award of the doctoral degree. | ||
| 19. Awarding of the degree | The Discipline Council, in the presence of at least half of the members entitled to vote and within 60 days of the date of the defence, adopts a resolution on the award of the doctoral degree. | ||
| 20. Notification of the Director of the Doctoral School | The Chairman of the Discipline Council notifies the Director of the Doctoral School of the award of the degree. | ||